Module 02 | Perform Word Processing
Lecture Notes
- The appropriate template should be selected according
to the purpose and the draft given.
- The page setup should match the requirements of the
draft.
- It should be ensured that the document contains no
spelling / grammatical errors.
- The document should be saved / exported in a file
format as required.
- Table should be inserted to the appropriate place and
should contain the required number columns & rows as
specified.
- Table created should be formatted to match the
dataset. (column width, row height).
- Font size and type, alignment should be done according
to the given instructions.
- Cell border, width, style, color modified, shading added
to the cells as required.
- Table properties should be adjusted to match the
requirements.
- The object (picture / image / chart) should be inserted
into the document as required.
- The object should be moved / copied / changed (size,
position, color) as required.
- Auto shape, word art, text boxes should be applied and
multiple objects (group, order, align) as required.
- Special characters, equations and comments applied to
the document as required.
- Paragraph formatting should be applied as per the
requirement. (columns, bullets, numbering, indentation,
formatting symbols, text alignment, line spacing,
background shading, borders).
- Document orientation, paper size and margins should
change as required.
- Header and Footer functions (page number, date, other
auto text) should be applied as per the requirement.
- Created Hyperlink / book mark should link the intended
URL, file and e-mail document.
- Picture / image / chart should be linked in to a
document using Object Linking and Embedding (OLE)
tools.
- Data file / mailing list should be created accurately with
given information.
- Main document should be created according to the given
Instructions by inserting required data fields.
- The data source should be merged with the main
document according to the draft layout given.
- Template / cover page should be created as required.
- Template / cover page should be saved in the specified
location with an appropriate name and format.
- The text/word in the document should be found /
replaced using options (Match case, prefix, suffix, whole
words, and wildcards) / formats (font, paragraph, tabs,
style, and highlight) available.
- The all intended words / text should be found /
replaced.
- Graphic should be drawn, inserted in the correct place
and formatted as required.
- Graphic options should be changed according to the
requirement.
- Auto text options should be changed according to the
requirement.
- The graphic should be saved in the required format
(.gif, .bmp, .jpg, Png, Tiff).
- Table of content should be created with all necessary
headings.
- The appearance should be customized according to the
requirement.
- The document should be checked for payout,
presentation, spelling and grammar.
- The document should be viewed in print preview
function to remove formatting errors.
- The page setup should be set according to the
document and connected printer.
- Printing options should be selected according to the
requirements (e.g. draft, graphic, mirror) depending on
available printing options.
- Content should be positioned appropriately depending
on the size of the envelop / label.
- It should be ensured that the printer is set according to
the required envelop / label size.
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